Facility Usage Application

Please answer the following questions on this application in detail to ensure a successful activity for your organization/group.

Proof of 501c3 status may be required.

Contact Person


Fee Schedule

Including setup time
  • Community Center Hall: 
    • Member: $50/hr
    • Non-Member: $100 hr
  • HeBrews Cafe: 
    • Member: $50/hr
    • Non-Member: $100 hr
  • Classrooms:
    • Member: $25/hr
    • Non-Member: $50 hr
  • Parking Lot(s): 
    • Member: $25/hr
    • Non-Member: $50 hr
  • Sanctuary (limited availability and only for special circumstances)
Minimum 2-hour rental
Special arrangements are available for non-profit organizations to offer a donation for the use of WLUMC Facility.
This fee schedule excludes weddings and funerals. A separate fee schedule applies.

Facility/Equipment Use


Requested Date/Time for Event

The rental period includes setup and cleanup.

Information Required for Event








Please submit a diagram of set up to us for Community Center Hall or HeBrews Cafe to david@westlawnumc.org and diane@westlawnumc.org
Once submitted, the church office will review your application within 10 business days and reply to via email with a decision of approval or denial.

Check or cash payments may be made in the church office. Credit card payments are accepted and will incur a $5 processing fee. If credit card payment is selected, you will receive a link from the church office to pay for your event online.

IMPORTANT: West Lawn UMC and its representatives will never ask for payment using alternative sites, such as Venmo, CashApp, Zelle, PayPal, Apple Pay, Google Pay, etc. If requesting to pay via credit card, you will receive a secure link to our website provider, Subsplash, with an address that begins with https://subspla.sh/. 

Facility Use and Rental Guidelines

PURPOSE
West Lawn United Methodist Church (WLUMC) makes its facilities available for use and rental by church members, nonmembers, and nonprofit organizations (NPOs). Facilities may not be rented by businesses or used for for-profit events. These guidelines establish consistent requirements for the appropriate use of church facilities.

GENERAL REQUIREMENTS
Applicants must be at least 21 years of age.

Property and Liability
WLUMC disclaims all responsibility for, and does not insure, the renter’s property. The renter assumes all risk of loss or damage to their property, including property on consignment or entrusted to them, arising from any cause whatsoever, including, without limitation, theft.

All organizations renting the facilities must provide a certificate of insurance documenting coverage of at least $500,000 and naming West Lawn United Methodist Church as an additional insured under the applicant’s policy. Notice of cancellation of the policy must be provided to WLUMC as required by law.

The church office must receive the certificate of insurance no later than 30 days before the event. Failure to meet this requirement may result in denial of facility use.

The applicant agrees to hold WLUMC harmless from any damage to the facilities or equipment and to pay all costs associated with restoring the facilities or equipment to their condition before use.

RESERVATIONS AND PAYMENT
  • Make all arrangements for facility use through the church office at 610-678-5611.
  • Reservations are final only after the church office has received a signed copy of this document and payment in full, and the event date has been confirmed on the WLUMC Calendar of Events.
  • Nonprofit organizations must submit documentation of their nonprofit status to the church office.
  • Make checks payable to West Lawn United Methodist Church and include the event date on the memo line.

SAFE SANCTUARIES REQUIREMENTS AND CONDUCT
  • Individuals and organizations requesting to rent facilities during times when children, youth, or vulnerable adults are on the premises, or whose activities involve working directly with these groups, must comply with the current version of the West Lawn United Methodist Church Safe Sanctuaries Policy—For the Protection of Our Children, Youth, Vulnerable Adults and Ministry Partners. A copy is available through the church office.
  • WLUMC reserves the right to remove anyone whose conduct is deemed disorderly by its representatives.

ACTIVITIES, EQUIPMENT, AND DECORATIONS
  • All caterers and other outside vendors providing services for an approved event must provide a certificate of insurance.
  • Use church-provided tables and chairs. Outside furniture is not permitted unless explicit permission is obtained in advance from the church office.
  • Outside groups must supply their own linens.
  • Decorations may not be attached to walls, doors, wainscoting, ceilings, light fixtures, carpeting, or other finished surfaces.
  • Only dripless candles are permitted, and they may be used only on tables.
  • Sound systems may be used only with prior approval and under the supervision of a church member or staff member skilled in their operation.

KITCHEN USE
  • Leave the kitchen clean and orderly. Wipe down all counters and sink areas.
  • Place all garbage and debris in bags provided by WLUMC and take them to the trash dumpster. Place recyclable materials in the recycling dumpster.
  • Clean, dry, and return all dishes and utensils to their proper locations. Do not leave items in the dishwasher or on the counters.
  • Arrange with the church office in advance to use church-owned fine china, silverware, glassware, pots, or pans and to confirm any applicable rental charges.
  • Cooking appliances may not be used without explicit authorization from the church office in advance.
  • Refrigeration facilities are not always available. Confirm availability with the church office in advance.
  • Renters may not use outside grills.

PROHIBITED ACTIVITIES AND ITEMS
The following are strictly prohibited:
  • Alcoholic beverages on church property.
  • Smoking inside church buildings.
  • Throwing rice, birdseed, confetti, flower petals, or other substances.
  • Sparklers or other fireworks.
  • Outdoor bands or music by nonchurch members.
  • Cookout fires.
  • Glitter on any surface.
  • Bringing outside furniture into the buildings without explicit permission obtained in advance from the church office.
  • Parking on the grass.
  • Food or drinks in the Sanctuary.
  • Construction of temporary or permanent fixtures of any type.

FACILITY CAPACITY
  • Sanctuary: 372 people.
  • Community Center Hall: 250 people for a reception or seated dinner; 375 people in theater-style seating.
  • He Brews Café: 40 people.
  • Classrooms: Capacity varies by room size. Confirm the applicable limit with the church office.

PARKING
Rental of any portion of the facility does not guarantee parking.

CHANGES AND EXCEPTIONS
WLUMC reserves the right to change, modify, or waive these rules or fees at any time.

Applicant Acknowledgement

I have read these guidelines and accept responsibility for ensuring that they are followed during my event. I also accept responsibility for any damage to WLUMC property that occurs during the event.

I understand that my reservation is final only after the church office has received this signed document and payment in full, and the event date has been confirmed on the WLUMC Calendar of Events.

Submit